Please can anyone suggest anything? Im doing a course on becoming an event manager and the above question is on an assignment paper……i have some ideas but they seem quite obvious! If anyone has used an event planner in the past, please share your experience as it would be very helpful!!!
Thank you!!!!
Know what the clients/guests want. Location, location, location.
March 2nd, 2010 at 12:12 am
Know what the clients/guests want. Location, location, location.
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March 2nd, 2010 at 1:02 am
events planner.. thats a very 90’s fad which is dying out again because folk realise that they are paying vast ammounts for stuff they can do themselves. just like wedding planners.. its a "trendy" proffesion
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March 2nd, 2010 at 1:30 am
Keeping within the theme and the budget
Advertising
Having backup plans in case something falls through
Networking
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March 2nd, 2010 at 1:51 am
Being able to plan events
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March 2nd, 2010 at 2:13 am
I like this question, it’s making me think!
A no nonsense approach
Price, quality and reliability
Determination
Friendliness
Organisation and time management.
In planning events you need to make sure you get the best for your clients in terms of price, quality and reliability (eg flowers, cake, venue, decor etc). You may need to call 30 florists in one area to find what you’re looking for. You need to be friendly and approachable to your suppliers to gain good contacts and recommendations from ex customers.
hope this helps and good luck!
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March 2nd, 2010 at 2:40 am
ORGANIZATION!!! I was an event planner of sorts. (Catering)
I can’t stress organization enough. Next would be creativity in helping people achieve what they’re looking for, after all they’re coming to YOU for help and ideas. Know good places for different functions. Get to know caterers, rental places for chairs and tables and linens, florists. Know where you can get the best quality for anything from a business meeting to a wedding.
(It is a fun job even though it’s a lot of work.)
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March 2nd, 2010 at 2:51 am
#1 KEY: Get as much information regarding the event’s sponsor as possible… Have a meeting with ALL involved parties and hammer out all the important details as well as the small, peripheral ones… EVERYTHING’S important to having it come off well, so the MOST important part is the PLANNING and the troubleshooting possible, plausible problems…
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March 2nd, 2010 at 3:40 am
Highly organized and resourceful. Plan every event like you were paying for it.
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March 2nd, 2010 at 4:29 am
You need an:
Imagination Communication Skills Writing Skills People Skills On hands experience Maybe a portfolio Listening skills Calm Enthusatic You have to be enjoyable to be around. Well that is all I have for now. Good Luck!
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March 2nd, 2010 at 5:15 am
Having planned events myself (from a birthday party to things for school), everything goes well until you realise you forgot something! These are in no particular order, nor is the list exhaustive, but are all necessary for any event:
1. Venue – is it suitable?
2. Theme – is it something everyone can join in with?
3. Food – remember those with special diets!
4. Drink – alcohol and non-alcohol
5. Decoration
6. timing of the event
7. cost/budgeting
8. advertising/invitations
9. set-up time
10. entertainment
12. date (I tried to organise an event. We agreed it would be on a Friday but someone gave me the wrong date! That caused some confusion!)
A successful event planner is one that can co-ordinate all the above. Especially if they are being paid for it, they have to (appear to!) be unflappable in front of the person paying! However, unflappability in general is an important aspect of being a planner.
If the event is open to the general public, you need to take into account things like first aid. However, you need to think about health and safety (bleuch!) even if it is a private affair.
An events planner also needs to be able to think ‘outside the box’ (a horrible phrase I know, but you need to be able to think laterally!) and have back up plans if, for example, the venue floods, the caterer has an accident or the entertainment cannot turn up. Basically, an event planner has to think of everything that may be necessary (eg loos and electricity for an outside event, or somewhere secure for presents to be put)
So, in my view, an event co-ordinator has to remember that the client comes first. They have to ensure that budgets are laid out right at the start. They have to be able to co-ordinate everything together at the right time. They have to be calm in a crisis (be like a swan, calm and serene to look at but working like hell under the surface!). They have to ensure all contracts are in place so there is no disagreement. They need to make sure everyone has a good time. They are there to take all the pressure away from the client so all they have to worry about is themselves! And remember that the client will get all the praise, not the event planner! The client should not be aware of problems, unless absolutely necessary (for example, if the entertainment they originally wanted cannot do it). The client should not be bothered by things like the florist you originally booked is unavailable. You should just book another!
The event should be memorable but only for the right reasons!
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March 2nd, 2010 at 5:41 am
Know what you’re doing!
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